Friday, August 14, 2009

How To Backup and Restore Outlook 2007

I was recently trying to help my uncle migrate his email from one install of Windows to another. For whatever reason the only instructions a quick Google turned up were poorly written, complex, or inadequate to his needs.  Here is the way I’ve always backed up my email in Outlook when I want to move it over as cleanly as possible. This will bring over all your email, contacts, calendars, etc.
To Export to PST:
  1. Open the outlook that has the emails you need to back up
  2. Go to File > “Import and Export”
  3. Click Export to a file
  4. Select Personal Folder File (.pst)
  5. Click your mailbox name at the VERY top of the list which has all your folders, contacts and calendars listed below
  6. Check the box that says "include subfolders" and click next
  7. Pick a place on a drive for the file, remember this place, you'll need it when you go to restore your mailbox.
  8. Click "allow duplicate items..."
  9. Click finish
To Import from PST:
  1. Open outlook on your new desktop
  2. go to file> import and export
  3. Click "Import from app or file"
  4. Click "personal folder file(.pst)"
  5. Select the file from above
  6. Select "allow duplicates to be created" and click next
  7. The default options on the screen asking you to select your folder should be ok
  8. Click finish

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